QuotifyYour information
Privacy notice
Updated 11 November 2026
How we use information from the Quotify marketing website and your enquiries, with a clear route to our full service privacy policy.
Who is responsible
Quotify is operated by APEXSGMC LIMITED, registered in England and Wales, company number 16215754. Our registered office is 83 Seaford Road, London, England, W13 9HS. We are responsible for personal information we use to run this marketing website and respond to enquiries.
For a website privacy question or request, email Reuben@yourquotify.com. You can also write to our registered office, marked “Quotify privacy”. Our full service privacy policy covers the wider Service, including accounts and project information.
Information we use and why
We receive information directly from you when you send an enquiry or request a callback. Website technologies also send technical, visit and campaign information. The Cookies page describes those technologies and the controls currently available.
| Information | Purpose | Lawful basis |
|---|---|---|
| Your name, email address, phone number, preferred call time and information you choose to give us | Respond to your enquiry, arrange a requested callback and help you get started with Quotify. | Our legitimate interest in answering business enquiries and providing requested help. Where you ask us to take steps towards a contract with you, those steps may also be necessary before entering that contract. |
| Technical information such as IP address, browser and device information, request details, errors and timestamps | Deliver the website, investigate problems, maintain security and prevent abuse. | Our legitimate interest in operating a reliable, secure website. A legal obligation may apply where we must retain or disclose a record. |
| Pages and interactions, visitor identifiers, campaign parameters and advertising click identifiers | Understand website use and associate visits or completed actions with campaigns. | Consent for analytics or advertising technologies where required. Legitimate interests may apply to separate processing only where consent is not required. The Cookies page explains the current implementation and available controls. |
You do not have to send an enquiry to browse the website or download the public templates. The callback form asks for contact details and a preferred time so we can respond; without usable contact details we may be unable to arrange the callback. Asking for help does not itself subscribe you to unrelated promotional email.
Services used to handle information
Information may be available to the people handling your enquiry and to the services used to deliver the website, route requests and measure activity. The marketing website uses the following services:
| Service | Use on the marketing website |
|---|---|
| Google Firebase / Google Cloud | Website hosting and delivery, storing callback requests and related operational processing. |
| Attio | Contact and customer relationship records used to respond to and follow up enquiries. |
| n8n | Automation that routes enquiries between our systems. |
| Slack | Internal notifications to help the team respond to callback requests. |
| Google Analytics / Firebase Analytics and Google Ads | Visit and interaction measurement and campaign/conversion measurement. |
| PostHog | Website usage and interaction measurement. |
| DPOM | Website and campaign measurement on existing marketing pages. |
These services receive the information relevant to their role. Callback details are not needed to browse the site. If you follow an external link, such as a video, social profile or booking service, that service’s own privacy information also applies. The full service privacy policy lists providers used inside the account and project application.
We may also need to disclose information to professional advisers or authorities where needed to handle a legal matter or comply with the law.
How long information is kept
The full service privacy policy sets out the Service’s retention periods: up to 12 months for security, usage and error logs; up to 24 months for advertising attribution data; and up to 3 years after a matter closes for support correspondence.
For enquiry records, the relevant criteria are whether we still need the details to answer your request, provide follow-up you have asked for, maintain an ongoing business relationship, or keep a record needed for a legal obligation or dispute. Copies may exist in the enquiry system, CRM, automation history and internal notifications. A browser cookie’s expiry does not determine when those separate records are deleted. You can ask us about the records relating to you or request deletion using the contact above.
International processing
Our providers operate internationally, so processing may take place outside the UK. The international transfers section of our full service privacy policy describes the transfer arrangements for the wider Service. Contact us to ask which arrangements apply to a particular use of your information and to request information about the relevant safeguards.
Your rights and choices
Depending on the circumstances, you can request access to your personal information, correction, deletion, restriction or a portable copy. You can withdraw consent where we rely on it; withdrawal does not affect processing that was lawful before you withdrew. We may need information to confirm your identity before responding to a request.
You have the right to object to processing based on legitimate interests, and to direct marketing. Email Reuben@yourquotify.com to object or make another privacy request. For direct marketing, you can also use an unsubscribe or opt-out instruction in the message.
For browser storage and measurement, see Cookies: your available controls. Clearing browser storage does not delete information already received by us or another service.
You can complain to the Information Commissioner’s Office, the UK data protection regulator. You do not have to contact us first, although we welcome the opportunity to resolve a concern.
Accounts, project information and AI features
This page explains the marketing website’s data flows. If you create an account, upload drawings, enter project information or make a payment, read the full service privacy policy. It describes account authentication, Customer Content, AI processing, payments, service providers and the rights relating to information inside a customer workspace.
If another business has added your information to its Quotify project, contact that business about the information it controls. For account and project privacy requests, the full service policy lists hello@yourquotify.com.
Updates
We will update this page when the marketing website’s information changes. The date above identifies this version.